Does your file room look like a tornado just passed through it? File everywhere, loose papers on the floor – no REAL way to tell where the files are except for physically searching for it? You know, it doesn’t have to be this way! FILETACTICS has developed a fool-proof series of file tracking software that enables you to customize your file room as you see fit. We understand that each individual office has their own system which consists of very different needs. While some offices may use a standard alphabetical system to organize their files, others may be organizing by file name or social security number. There’s a wealth of different ways in which a company can attempt to organize their file room, but what happens once the files are in place? How do you track where they are? It is very easy for files to slide inside of each other or get misplaced while being moved around the shelves. For this reason, many businesses are looking into an effective file tracking system or software that gives them the ability to maintain a more efficient filing system as well as a cleaner file area!
How Can a File Tracking System Avoid Chaos in the File Room?
As you more commonly see in the medical, legal and finance fields, files are generally sorted by the patient/client last name. You may notice that each folder has a bunch of stickers along the side which is usually numbers, letters and sometimes barcodes. This is exactly what a file tracking system does – it labels your files while simultaneously creating a secondary file online for you to track. This enables office staff the ability to save time valuable time, at the very least, since they no longer need to search a messy file room for one individual file. The can log onto the file tracking software and receive the information they need as to the location of a file or quick reference to pertinent information within a file.
What Information is Stored in the File Tracking System Software?
Since every office does deem different types of information as important, FILETACTICS has developed a file tracking software system that is completely customizable for your individual needs. Whether your files are organized by closing date, patient name, social security number or current year – we can customize your file tracking system to reflect an up to date log for each of your files. This will create an additional database for your files in case one is lost or misplaced. Many utilize a file tracking system just to decrease the amount of files which are lost every year. Did you know that the average office losses approximately $200 per file that is lost throughout the year? This wouldn’t be so bad if the average office didn’t lose 3 out of every 10 files per year! It adds up at the end of the year, doesn’t it?
Getting Started with a Reliable File Tracking System
FILETACTICS has years of experience in the file tracking system industry and have dedicated the same time to perfecting their file tracking software to accommodate the needs of any office. Despite the size of your file room, company, or archived files, our file tracking software works diligently to transform the file room or area in any office – creating a more efficient structure and production strategy. With a backup file stored online with all of your files pertinent information and an effective tracking system that marks each individual file – every office has the ability to handle more files simultaneously and effectively. Needless to say this can increase business tremendously. FILETACTICS offers an online demonstration for you and your office staff to walk you through the entire process, helping you get familiar with the file tracking system and file tracking software. We can even show you how to color code your files as well.
When it comes to your office, especially in fields which keep paper records for their patients of clients – the level of efficiency which your office operates on can only be high if your lost files count is low! Make sense? Think about it – how much more work could you get done if your staff wasn’t constantly looking for misplaced files? Implementing an effective file tracking system within your office allows you to designate a specific bar code to each individual file that exists or that is created in your office. The information is then stored online for your staff members to easily locate the file as well as document the lifeline of the file – increasing production on multiple levels.
In the mortgage and loan industry, having an effective applicant tracking system can make a world of difference in terms of file and client management. The typical loan office generates an average of 20 new paper files for individual borrowers each month – some each day at minimum. How do you keep up with tracking each and every borrower file you have to ensure that each loan gets the attention it needs in a timely fashion?
That’s simple! By implementing an effective applicant tracking system! An applicant tracking system is a more customized form of a file tracking system. It enables you to generate a web based file for each of your paper files, logging pertinent information about each file online – as well as giving you a detailed trail of where the file currently is.
Are you looking for an effective way to manage your paper files and documents but don’t quite know too much about document management software? Well then – you’ve surely come to the right place! Understanding document management software is actually not as complicated as it may seem. First and foremost, a document tracking software can literally make your life at the office easier on so many different levels. For starters, it looks much more professional since it enables you to create labels and bar codes to place on your files, rather than disorganized looking labels made with Sharpie markers! Document management software provides an online version of every file within your office as well as the notes which each user can log in the system, telling other users where they can find a file and also what has already been done on a file with initials of the user who changed it!
In order to effectively utilize document management software, you must first understand what it actually is and how you can benefit from it. Do you find that your office staff is constantly spending time searching for files? Are your files themselves, organized in a structured order or do you have to spend more time searching through the loose pages in order to find the one document or piece of information that you are searching for? If so, you are not alone. In fact, during the course of any active business that handles paper files consistently – it is almost guaranteed that the office will go through several different file tracking systems before reaching the one that is capable of growing with the business. Effective document management software is able to host thousands of files and file labels simultaneously as well as their pertinent information. Document management software also gives you the ability the regain control over time management and production.
Let’s face it, not every office is structured the same way and neither is their files which is why having a customizable file tracking system is vital in any office that is expected to run efficiently. FILETACTICS has created a well balanced array of file tracking system and software services which can help your office manage documents more effectively, in turn, increasing production. Whether you are in the medical, legal, banking, finance or court system industry – there are plenty of benefits you can take advantage of with the FILETACTICS services.
As you can see, FILETACTICS has recently implemented our very own blog page to our website which will host some vital information and articles relating to the file tracking system and software industry. We are working around the clock to get the site up and running and packed with information for you in the very near future. Please be patient as we undergo these development changes and feel free to start leaving your feedback about what you would like to see us add to the site!
In the meantime, please feel free to learn more about our products and file tracking software, File-Coder on our main page.