When it comes to an effective and smooth running office environment, there are certain elements that must be implemented, despite the industry you are in. First and foremost, your files are the key to your operation and learning how to properly maintain a sufficient paper trail can make a world of difference when it comes to your daily operations. Here are the top 5 reasons to implement an effective file tracking system in your office!
The location of your files plays an important role in how efficient your production is. Being able to accurately locate your files can increase production by almost 25% per day!
Since paper files can easily be misplaced, it is vital to your office to have an alternate way to find a file, especially in large offices.
Implementing a file tracking system gives you the leniency to store files off-site and still be able to access the information within the file
In this economy, everyone is looking for a way to save money – being able to access files when you need them, saves time, money and allows your staff to tend to their day to day tasks rather than spend time searching for files.
Most file tracking software enables users to store pertinent information in a centralized database – this decreases the amount of time staff members are away from their desk – increasing production.
FILETACTICS provides an innovative and effective way to increase the production of your office, while making it run consistently. We do this by offering a state of the art file tracking software that allows users to manage, maintain and track their files through a centralized database system. More importantly, we offer virtual training to help you ease into the transition!
When it comes to your office, especially in fields which keep paper records for their patients of clients – the level of efficiency which your office operates on can only be high if your lost files count is low! Make sense? Think about it – how much more work could you get done if your staff wasn’t constantly looking for misplaced files? Implementing an effective file tracking system within your office allows you to designate a specific bar code to each individual file that exists or that is created in your office. The information is then stored online for your staff members to easily locate the file as well as document the lifeline of the file – increasing production on multiple levels.
ERM, better known as electronic records management has been helping companies stay afloat and in compliance with state, federal and industry guidelines and requirements. There are certain industries, such as insurance and banking industries, are more likely to benefit from such a powerful records management system. However, any industry who handles a consistent amount of paper files. Take a look at this short video clip which explains in more detail how ERM and records management software can help you organize and maintain a more efficient office.
To learn more about records management software or to schedule your online demonstration – CLICK HERE NOW
In the mortgage and loan industry, having an effective applicant tracking system can make a world of difference in terms of file and client management. The typical loan office generates an average of 20 new paper files for individual borrowers each month – some each day at minimum. How do you keep up with tracking each and every borrower file you have to ensure that each loan gets the attention it needs in a timely fashion?
That’s simple! By implementing an effective applicant tracking system! An applicant tracking system is a more customized form of a file tracking system. It enables you to generate a web based file for each of your paper files, logging pertinent information about each file online – as well as giving you a detailed trail of where the file currently is.
Are you looking for an effective way to manage your paper files and documents but don’t quite know too much about document management software? Well then – you’ve surely come to the right place! Understanding document management software is actually not as complicated as it may seem. First and foremost, a document tracking software can literally make your life at the office easier on so many different levels. For starters, it looks much more professional since it enables you to create labels and bar codes to place on your files, rather than disorganized looking labels made with Sharpie markers! Document management software provides an online version of every file within your office as well as the notes which each user can log in the system, telling other users where they can find a file and also what has already been done on a file with initials of the user who changed it!
In order to effectively utilize document management software, you must first understand what it actually is and how you can benefit from it. Do you find that your office staff is constantly spending time searching for files? Are your files themselves, organized in a structured order or do you have to spend more time searching through the loose pages in order to find the one document or piece of information that you are searching for? If so, you are not alone. In fact, during the course of any active business that handles paper files consistently – it is almost guaranteed that the office will go through several different file tracking systems before reaching the one that is capable of growing with the business. Effective document management software is able to host thousands of files and file labels simultaneously as well as their pertinent information. Document management software also gives you the ability the regain control over time management and production.
Let’s face it, not every office is structured the same way and neither is their files which is why having a customizable file tracking system is vital in any office that is expected to run efficiently. FILETACTICS has created a well balanced array of file tracking system and software services which can help your office manage documents more effectively, in turn, increasing production. Whether you are in the medical, legal, banking, finance or court system industry – there are plenty of benefits you can take advantage of with the FILETACTICS services.
As you can see, FILETACTICS has recently implemented our very own blog page to our website which will host some vital information and articles relating to the file tracking system and software industry. We are working around the clock to get the site up and running and packed with information for you in the very near future. Please be patient as we undergo these development changes and feel free to start leaving your feedback about what you would like to see us add to the site!
In the meantime, please feel free to learn more about our products and file tracking software, File-Coder on our main page.